Booking Conditions and Site Rules

Bookings

Prices are as per the current year’s price list on the website. Prices are reviewed 1 April each year, and will be applied to all advance bookings received prior to 1 April. An email will be sent to confirm the booking.

Cheques should be made payable to Wakefield District Scout Campsite and sent to:

Mrs M James, 17 Cleveland Grove, Lupset Park, Wakefield, West Yorkshire, WF2 8LP.
To make a BACS payment to Wakefield District Campsite
Sort Code 55-70-23
Account Number 78932432

Note: Please send a pdf copy of the payment confirmation to bookings@wakefieldscoutscalderdrift.org.uk

An administration fee of £10 may be made if the booking is cancelled after the confirmation email has been sent out, this will be deducted from any deposit already paid or billed separately if no deposit is made, unless due to inclement weather to be agreed with the Booking Secretary.

Risk Assessments should be downloaded from the website.

Non Scouting Organisations need to supply a copy of suitable insurance cover for the period of occupation of the campsite as they will not be covered by our Scout Insurance.

A Scout Leader with the appropriate Nights Away Permit must be in charge of overnight camps for Scouting events. Other organisations must follow the overnight rules set by their Association. Calderdrift Campsite is not responsible for providing any permits for overnight camping for any organisation.

For Scouting bookings the Group is responsible to ensure that all adults have the appropriate and up to date ongoing learning, permits and training for all activities they have booked. For non Scouting bookings, it is down to the individual organisation to make sure that the appropriate adult checks have been completed as per their own organisation.

A confirmed booking is deemed to be a contract between Calderdrift Campsite and the booking Associations Group Executive, not the individual making the booking. This only differs if a private booking has been arranged with the Calderdrift Management Committee.

Calderdrift Campsite reserves the right to cancel any booking. An explanation and refund of monies paid to Calderdrift Campsite if the booking is cancelled by us, although we shall not be liable for any other expenses incurred by your Group in connection with the event.

Sole use of the campsite is not guaranteed, if you wish to have sole use please contact the Bookings Secretary as special rates apply.

Campsite Operations

Campsite Warden or their designated person will be on site to open and close the site, and will complete a visual inspection before the Group departs.

If the campsite or any equipment upon it is found to be maliciously damaged an appropriate charge will be raised to cover any reinstatement costs. This includes all areas and facilities on site whilst the Group is present

Site Security – All gates must be closed (but not locked) overnight. If the site is left unoccupied during your visit, at a minimum the campsite gate needs closing and securing.

Dogs are not allowed on the campsite, except guide dogs, which will need to be notified to the Booking Secretary before they come on site.

There are currently no facilities for rubbish disposal at site and all waste must be removed from site at the end of your stay. Please ensure the site is left litter free ready for the next campers by conducting a litter pick.

If a Group is to arrive at Calderdrift Campsite by bus or coach this needs to be pre discussed with the Booking Secretary so appropriate arrangements can be made. Calderdrift Campsite is capable of hosting busses or coach in the car park area.

We ask that all site users are considerate of other Groups on site and our neighbours and generally ask for noise to be kept to a minimum from 11pm until 7am.

All accidents, injuries, incidents and near misses should be reported to the Campsite Warden or their designated person for logging in the campsite accident records in addition to your Group’s normal accident reporting procedure.

All vehicles must be parked in the lower designated car park. No vehicles are allowed onto the camping areas or other parts of the campsite without the prior permission of the Campsite Warden or their designated person in advance.

No ground fires are allowed on campsite unless in the designated area. All other fires must be in an alter fire above the ground.

Activities

Archery/Air Rifle Shooting – Permit/Qualifications of the Range officer, in accordance with The Scout Association’s Policy, Organisation & Rules (POR), are to be forwarded as a pdf by email to the Booking Secretary (bookings@wakefieldscoutscalderdrift.org.uk) at the time of booking for future reference. (unless the Permit/ Qualifications have already been supplied).

It is the responsibility of the person running the activity to conduct a visual inspection of the equipment prior to use. Any faults with the equipment, it is not to be used and brough to the attention of the Campsite Warden or their designated person. All equipment is subject to period checking by the campsite team.

Calderdrift Campsite holds the right to cancel or change your booked activity at short notice.

Kitchen Shelters

The Kitchen Shelters (If hired) are to be left in a clean condition and ready for use by the next hirer. If the Campsite Warden or their designated person deems the Kitchen Shelter not to have been left in a clean condition, Calderdrift Scout Campsite holds the right to invoice any Group with an appropriate charge when we have to clean the Kitchen Shelter after return from hire.

Toilets (Including disabled toilet)

The toilets onsite should be presented to you in a clean and hygienic condition. If at the beginning of your stay you are not satisfied this condition is met please inform the Campsite Warden or their designated person as soon as possible. At the end of your stay it is your responsibility to leave the toilets in a clean and hygienic condition ready for the next hirer to use. Cleaning equipment is available from the Campsite Warden or their designated person. During your stay the Campsite Warden or their designated person will change the toilet paper, refill the soap and empty the bins. Please do not use any chemical that have not been issued by Calderdrift Scout Campsite in the toilets due to our septic tank having living organisms inside it which help to break down the solids inside the tank. Other chemicals than our own can kill off these organisms. Calderdrift Scout Campsite holds the right to invoice any Group with an appropriate charge when we have to clean the toilets after return from hire or if other chemicals are put into the toilet system.

Chemical Toilets brought to site are not allowed to be used due to there being no appropriate place for disposal of the waste.

Jubilee Venture

Jubilee Venture (If hired) is to be left in a clean condition and ready for use by the next hirer. If the Campsite Warden or their designated person deems Jubilee Venture has not been left in a clean condition, Calderdrift Scout Campsite holds the right to invoice any Group with an appropriate charge when we have to clean Jubilee Venture after return from hire.

The accommodation is to hold a maximum of 10 people overnight, with one person sleeping in each of the designated bunks. Nobody is to sleep in any other location including on the floor.

The toilet on board of Jubilee Venture is there for night time use only. We ask that the main toilets are used for the majority of the time. The toilet is to be cleaned by the hirer but it both during the hire period and before leaving. The emptying of the toilet is to be done by the Campsite Warden or their designated person only. The hirer is not to empty the toilet as this requires the hirer to hold a Green Field Scout Camping permit. Please do not use any chemical that have not been issued by Calderdrift Scout Campsite in the toilets due to our septic tank having living organisms inside it which help to break down the solids inside the tank. Other chemicals than our own can kill off these organisms. Calderdrift Scout Campsite holds the right to invoice any Group with an appropriate charge when we have to clean the toilets after return from hire or if other chemicals are put into the toilet system.

If the hirer is leaving the site unattended at anytime during their hire, it is the hirers responsibility to secure Jubilee Venture to prevent unauthorised persons for getting into the accommodation.

Calderdrift Campsite holds the right to cancel or change your booking of the accommodation at short notice.

Other Conditions

Any music being played in public that fails to obtain a licence may be a breach of copyright and be subject to prosecution. Calderdrift Scout Campsite does not hold the required licence and takes no responsibility for your actions at the campsite.

Calderdrift Campsite reserves the right to send away from a camp or activity, any person who in their judgment is found to be unmanageable or a danger to the safety or enjoyment of others. In this event no refund will be given. Any additional costs and responsibility involved in removing the participant will be borne by the Group.

Any and all photographs, videos, or other recorded media may be used by Calderdrift Campsite for marketing or advertising purposes without any payment or compensation being offered and without any request being made to the featured parties. If you are not happy to feature in this media please make yourself known to the Campsite Warden or their designated person or to the member of staff recording the media.

The use of drones or UAVs (Unmanned Airial Vehicles) is not permitted on site.

The Calderdrift Scout Campsite does not accept any responsibility for personal belongings or equipment of users of the site. It is suggested that in addition to normal precautions, a check is made that all such items are adequately covered by insurance.

Lost Property found on the campsite will be kept for 6 weeks from the date it was found before being disposed of.

The use of fireworks or Chinese lanterns (flying lanterns) is not permitted at Calderdrift Campsite.

There is a methane outlet on the campsite which is owned and managed by the Coal Authority. There is no admittance allowed into the compound by anyone without the permission of the Coal Authority. There is also no camping allowed within 30 metre of the methane outlet.

Calderdrift Scout Campsite is on reclaimed colliery land. Due to this there area certain areas that are out of bounds to all visitors. If you need to cross a fence line please speak to the Campsite Warden or their designated person. Also due to this no digging is allowed without the permission of Campsite Warden or their designated person.

Drinking water is provided via the tap network across the site. No other forms of water found on the campsite should be used for drinking.

The woodland and farmers fields surrounding the site is private property and is protected. These areas are not part of the site and are out of bounds to all users of the site. On no account is any wood, live or dead, to be cut or removed from this woodland.

The site has been an industrial site and whilst all care has been taken to remove dangerous and sharp materials, Calderdrift Scout Campsite can take no responsibility for injuries sustained by such materials on the site. They will act promptly to address problem areas which may arise.

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